The accountant handoff

Hand your accountant a valued batch of what moved, and match it line by line to their ledger.

Larder prepares operational costs, receipts and invoice lines for your accountant's ledger. It posts no journals; the ledger stays the authority.

Prepare a batch

Handoff → Ready to hand off counts the movements not yet in a batch. A manager or your accounts person writes a note for the accountant and presses Prepare handoff batch. The batch is numbered HO-0001, HO-0002 and so on, and never changes once prepared.

Each line carries its date, type, document, party and their reference, item, quantity and amount:

• Supplier receipt: goods received, at the purchase price.
• Customer shipment (invoice preparation): goods shipped, at the order price, with the customer's reference, ready for the invoice.
• Production material issue and Production output: materials used and goods made, at cost.
• Opening stock, Count adjustment and Customer return, at cost.
• Correction (reversal): a reversed movement from an earlier batch, pointing back to the line it corrects. A reversed shipment is valued at the order price, so it offsets its invoice line exactly.

Download CSV gives the accountant the same lines, with a line column that identifies each one.

Record the acknowledgement

When the accountant has entered the batch, paste their reply under Record the accountant's acknowledgement, one line per entry:

line from the CSV,INV-1043,178.00

Larder records each ledger reference against its line. A line whose amount differs from Larder's is flagged as a mismatch, and the batch shows Mismatch on Today until a later entry for the same line corrects it. When every line matches, the batch is Acknowledged.